Office Management and Commercial Support – Sydney

WANTED: We’re looking for an Office Management and Commercial Support – AU to help us rapidly drive Unruly’s video advertising business forward in Sydney. In this role, you will be the Salesforce champion within the business. Working with Sales to respond to requests for proposals (RFPs) by creating media plans, meeting client objectives, assist with prospecting of new clients and opportunities and be responsible for reporting Unruly revenue back to the business..  

You will also work with campaign managers on all pre-post campaign activity for campaigns and liaise with clients and agencies when the Account Executive is not available. This is a fast-paced and challenging role, and an outstanding opportunity to make your mark in the world’s most forward-thinking social video company. 

Reports to: Managing Director AUNZ

Location: Sydney

Employment Type:  Perm 

Working Hours: Full time

Salary: Highly competitive, plus bonus 

About the Role: Mission

Your mission will be to:

  • Make reporting sexy! Support the sales team in creating buzz, excitement and helping to drive advertising revenue from Unruly’s video platform.
  • Keep the Unruly Sydney office running like clockwork, #ShareTheLove with your colleagues and #DeliverWOW to all external stakeholders!

About the Role: Key Relationships

  • Managing Director AUNZ
  • Sales Team
  • Global Operations Team
  • External Clients
  • Finance, People & Infrastructure
  • External suppliers, including our accountants
  • External clients
  • Building superintendent and staff

About You: Experience

You must have:

  • Work experience ideally related to digital sales planning or digital media
  • Passion about crunching numbers and data
  • Worked with multiple sales personnel (ideally based in multiple locations)
  • Experience creating media plans that meet client objectives
  • Previously assisted with prospecting new clients and identifying opportunities
  • Experience creating sales and marketing tools (selling sheets, presentations and mockups) 
  • Worked on multiple projects simultaneously, and delivered these to completion 
  • Understanding of the campaign delivery cycle
  • Previously liaised with clients and media agencies 

Office Management & Administration

  • Ensure the space is productive for our people to work in
  • Ordering food, stationery, office and health & safety supplies
  • Organise team events, offsites, be the go to person for Unruly AU team for new starters 
  • Sales collateral, decks, Sales force management, weekly sales win and rest
  • Collateral liaison with London-based Marketing and Creative teams
  • Experience with organising projects or events – and able to take the initiative and manage these to completion

About You: Skills

You must be:

  • An intermediate user of Word, PowerPoint and Excel (ideally with experience using Google Apps)
  • Able to confidently make decisions and deliver quality in a rapidly growing and changing business
  • Flexible to serve advertisers with differing goals whilst maintaining a ‘customer comes first’ mentality
  • A strong written and verbal communicator, able to tailor communication to internal and external clients 
  • Able to deputise for Account Executives when required
  • A skilled multi-tasker, able to prioritise incoming requests and think on your feet about the most effective way to address these
  • Neat and organized with high attention to detail – able to ensure meetings are set-up, cupboards are stocked, everything in the office is working (and everything in between!)

About You: Behaviour

You must be:

  • Collaborative – a team player happy to be hands on where required 
  • Dedicated – to delivering great service
  • A relationship builder – able to build key relationships with external and internal stakeholders
  • Calm under pressure – able to deal with external clients and internal stakeholders in various situations
  • Confident –  in escalating business critical issues internally/externally
  • Flexible – able to respond to ad-hoc requests and ready to turn your hand to anything
  • Organized – able to identify and prioritise tasks and ensure they are completed
  • Motivated – you love what you do, and are passionate about doing a great job on all tasks – and are always open to new challenges
  • Someone who takes the initiative – always on the lookout for things which need doing, providing progress updates to stakeholders when required, suggesting process improvements and ensuring the wheels keep turning!
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